How to Change Your Signature in Outlook

Here’s how to change your signature in Outlook. You’ll always be able to sign off your emails by typing your signature, but that’s tedious and time-consuming. There is a much better way to accomplish this.

How to Change Your Signature in Outlook

Popular email services, including Microsoft Outlook, will allow you to automatically include your own signature. Plus, you’ll be able to personalize it using your photos, logos, icons, links, and more.

How to Change Your Signature in Outlook

A typical email signature is plain text that uses your own name and basic contact information. It’s bland, unprofessional and unforgettable. But a great and well-designed signature stands out in the sea of ​​neglected email signatures that your readers come across every day.

This spruced-up, interactive email signature can convey professionalism, link to your portfolio or social media pages, gel your brand image, and even drum up your business. Plus, it gives your emails a personal touch, think of it as leaving your potential clients and prospects with a calling card.

Using Outlook, you can create as many custom signatures as you want to add to your email drafts. The signature editor offers you a wider selection of fonts, text formats, images or graphics, links and even handwritten signatures. And Outlook signatures sync automatically across platforms.

Create and edit your Outlook signature

To create or change your Outlook signature on your desktop, launch the web client in your browser. Or, launch the Outlook desktop app. They come with two different signature editors, but the desktop app is much more powerful and feature-packed.

  • Launch the Outlook app
  • Then on the Home tab, click New Email
  • Select the Insert tab on the ribbon menu
  • Click the caret icon on the signature button
  • The Signatures and Stationery box opens, click New, and then give your custom signature a name
  • Windows will enable you to add your business logo or a professional headshot, color, layout, text and even create text links and icons.
  • You can select an email account where the signature will pop up.
  • Set the signature you prefer to be loaded by default in new messages and replies or forwards
  • Click OK when you are done.

Your fresh and memorable signature will be automatically included every time you create a new draft.

How to access the signature editor on the web

If you are interested in accessing web signatures on the web, follow the steps outlined below:

  • First launch Outlook Live
  • Then View > View Settings > Mail > Compose and Reply
  • After that, click on the New Signature button
  • Name the custom signature
  • Then create or modify your signature through the editor
  • Click Save when done

And that’s it. Microsoft provides the following Word documents for signature templates that you can copy-paste. Also, you can replace text and images with your own.


How do I change my email signature?

  • First open your Gmail
  • Then at the top right, click Settings. View all settings.
  • Under “General,” scroll to “Signature” and click the signature you want to edit.
  • Use the text box to make your own changes. To change the signature name, click “Edit”.
  • Click “Save Changes” at the bottom right

Why can’t I change my email signature in Outlook?

This issue may not occur if you access your Office 365 email account in Outlook. If you fail to change or add a new email signature, it is probably caused by a certain value entered in the registry. It has nothing to do with Office 365 administration, it is entirely dependent on the functionality of Microsoft Windows.

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